During routine UF Exchange maintenance UFIT has found a number of mailboxes that do not have proper retention policies set. If your mailbox was one of those found you will receive an email from us about this with some additional information about your mailbox.
Retention policies are set on various mail folders within your mailbox to automatically delete messages after they reach a certain age. The three year retention policy on your Inbox and Sent Items folders will undoubtedly be the most important for you to understand. Any messages within these mail folders, or their hierarchy, will self-delete after they have been left unchanged for three years. In order to keep these messages you should move them to a new folder directly under your Mailbox.
UFIT is targeting close-of-business on Friday, March 17th, 2017 to apply the retention policy to all mailboxes. This means that any messages older than March 17th, 2014 within the Inbox or Sent Items folders (or subfolders) will be deleted unless they are moved to another folder.
Contact your local IT if you need help with this.
The following information came from the UF Exchange website at https://www.mail.ufl.edu
Retention Periods
What are the retention periods used in UF Exchange?
| Exchange Server Operating System | 28 days |
| Mailbox store | 7 days |
| Log message tracking | 7 days |
| Deleted Mailbox | 7 days |
| Deleted Item retention | 7 days |
| Deleted Item Folders items | 30 days |
| Junk E-Mail Folder items | 14 days |
| Inbox and Sent Item Folders | 1095 days |
| User created folder under Mailbox | user set |
Retention of the operating systems and mailbox stores are done on off-line tape and are used solely for the purpose of restoring system services. UF Exchange does not provide restoration of individual mailbox contents from tape.